School Board

St. John the Baptist

Catholic School

A National Blue Ribbon School of Excellence

School Governance Board

Meeting Minutes

September 2007	January 2008	May 2008
October 2007	February 2008	June 2008
November 2007	March 2008
December 2007	April 2008

September 2007 Minutes
Attendees:
Brian Rawlings, Diane Bissmeyer, Michelle Kyle, Susan Flamm, Julie Lepsky, Ann Mills, Tim Billinghurst, Mary Muench, Connie Conrad, Rick Harrmann, Jane Schaefer, Vicki Borgman, Chris Smith, David Kissell, Fr. Tim Kallaher, Fr. Jim Meade, and Fr. Steve Kolde,

Absent: Jason Anderson

Opening:
Meeting started @ 7:00pm. Opening prayer delivered by Jane Schaefer.

Open Forum:

No Guests Attended

Old Business:

Transitional Constitution – Question & Answer session
- Items for future discussion
  - Classroom size limitations
  - Cafeteria Fees – required for acceptance?
Transitional Constitution Ratified
Handbook
- P18 Student Expectations – 4^th detention for either homework, behavior or tardy; $50 fee charged for in-school or Saturday school suspension. Concerned parents should contact Rick Harrmann.
- Start-time changed back to 7:15a.m; may need to be revised to 7:10 a.m. due to traffic congestion on Dry Ridge & Colerain Ave.

New Business:

Committee Structure for upcoming year; committee chair in bold
- Transitional –(Connie, Susan, Michelle)
- Policy (Ann, Mary, Julie)
- Finance (Tim, Brian, Diane)
- Communications/Public Relations (Brian, Mary, Julie, Ann & David)
- Facilities (Michelle, Diane, Tim)
Transition Committee
- Potential survey to gather parental input; not a voting tool
- The School Name change –requires approval for Archdiocese of Cincinnati and State of Ohio (Spring 2008)
- Other changes under consideration are uniform change, mascot, school colors, school logo, sports uniforms, & office supplies.
Terra Nova Test Scores Report
- Clarification of results; possible training sessions at PTO meeting
Budget
- N/A

October 2007 Minutes
Attendees:
Brian Rawlings, Diane Bissmeyer, Michelle Kyle, Susan Flamm, Julie Lepsky, Ann Mills, Tim Billinghurst, Mary Muench, Connie Conrad, Rick Harrmann, Jane Schaefer, Vicki Borgman, Chris Smith, Jason Anderson, David Kissell, Fr. Tim Kallaher, Fr. Jim Meade, and Fr. Steve Kolde,

Absent:

Opening:
Meeting started @ 7:00pm. Opening prayer delivered by Jane Schaefer.

Open Forum:

No Guests Attended

Old Business:

Transitional Constitution submitted
Handbook review / questions
- Homework / suspension policy
- Start-time changed back to 7:15a.m – Things have settled down; routine.

New Business

Reports:

Principal Report
- Update on Facilities – faulty drinking fountain fixed, new gym divider installed; purchased by St. John’s CYO sports.
- Mobile laptop station - estimates being gathered to purchase another station
- Terra Nova Testing occurring in Grades 2, 4, 6 & 8
- Safety Committee meeting – updating school safety plan; CPR workshop on 10/12.
- Current enrollment 502
Development Office
- Gathering names of interested parties to serve on committee
Committee Reports
- Facilities – No report
- Policy – No report
- Finance – No report
- Communications –
  - Blue Jay Flyer – add School Board section – monthly
  - Website – updated for School Board
  - Coffee with School Board & Principal days
  - Combined database for all three parishes for student records
  - Catholic Schools Week – celebrate the unification
- Transitional –
  - Survey
  - Letter to Parents & Families along with Survey – distributed in Wednesday Blue Jay folder on October 17, 2007 due back on Friday, October 19.

Next Meetings: November 8, 2007 7:00pm Parent Resource Center

Meeting adjourned at 8:15 p.m.

November 2007 Minutes
Attendees:
Brian Rawlings, Diane Bissmeyer, Michelle Kyle, Susan Flamm, Julie Lepsky, Ann Mills, Tim Billinghurst, Mary Muench, Connie Conrad, Rick Harrmann, Jane Schaefer, Vicki Borgman, Chris Smith, Jason Anderson, David Kissell, Fr. Jim Meade,

Absent:
Fr. Tim Kallaher and Fr. Steve Kolde

Opening:
Meeting started @ 7:00pm. Opening prayer delivered by Jane Schaefer.

Open Forum:

Peanut Allergy policy review request - Mrs. Mindy Hughes

Old Business:

New Business:

Peanut Allergy potential incident – Walk-a-thon
- Potato Chips-made in peanut oil – ingredients noticed, announcements made to alert students and teachers
Snack Cart – review
Student’s action plan – provided to all teachers and staff

Reports:

Principal Report
- Crisis intervention plan
- Terra Nova testing results are expected in December
- Current enrollment 498
Development Office
- Conference attended – Catholic education workshop which focused on increasing enrollment
C.R.E
- ACRES test
- Attitude of Gratitude Award
Pastors’ Report
- Taste of Corpus Christi, Saturday November 10^th
- Penance Service for Jr. High
PTO
- PTO Carnival, Saturday November 10th
- Free Parenting Workshop – Rules, Rituals and Routines by Dr. Thomas Knestrict; January 24th
Committee Reports
- Facilities – No report
- Finance –
  - Timeframe for 2008 – 2009 budget
  - Review tuition –parish vs. out-of-parish; subsidy per child $568.00

Communications –
- Blue Jay Flyer – add School Board section – monthly
- Combined database for all three parishes for student records

Policy –
- Peanut Allergy Protocol

· Reviewed current protocol

· Goal – minimize or eliminate risk for Food Allergies

· Focus – ingestion not airborne

Safe Box of Food

· Age appropriate food

· Self-Control

Prevention Plan –Potential Food Allergy Free Zone or Allergy Aware Zone “DRAFT”

· Awareness

· Training

· School Administration responsibility

· Parent responsibility

· Transportation

· Action Plans / Communication Plan

Next Steps

· Policy Committee

o Continue research food allergies

o Review Draft extend members of committee to concerned parents and administration

o Present recommendations to principal / nurse

Next Meetings: December 6, 2007 7:00pm Parent Resource Center

Meeting adjourned at 9:05 p.m.

December 2007 Minutes
Attendees:
Brian Rawlings, Diane Bissmeyer, Michelle Kyle, Susan Flamm, Julie Lepsky, Ann Mills, Tim Billinghurst, Mary Muench, Rick Harrmann, Vicki Borgman, Chris Smith, Jason Anderson, David Kissell, Fr. Jim Meade,

Absent:
Fr. Steve Kolde, Connie Conrad, Jane Schaefer

Opening:
Meeting started @ 7:00pm. Opening prayer delivered by Brian Rawlings.

Old Business:

Peanut Allergy
- Mr. Harrmann held meeting with parents of student’s with peanut allergies
- Red name badge for students with peanut allergies
- Cafeteria – pictures of children with peanut allergies
- School Administration will put together a revised policy
Transitional Process & Decisions
- Uniform update – presented uniform price list for discussion in January meeting
- Finance update based on proposed name change - $2,000.00 - $4,000.00 estimated cost
- School Name survey results
  - School Name – based on survey results from students, parents of the school and the school board recommendations the name of the school will remain St. John the Baptist School.
  - Tag Line –
    - One suggestion Pastoral Area Catholic School for Corpus Christi, St. John the Baptist and St. John Neumann parishes.

New Business:

Reports:

Principal Report
- e-mailed report to school board
Development Office
- N/A
C.R.E
- 8^th grader session- posting sexual involvement during religion class
Pastors’ Report
- Advent activities
PTO
- N/A
Committee Reports
- Facilities – Ad-hoc committee based on needs of school
- Finance –
  - Timeframe for 2008 – 2009 budget; projected for 489 students
  - Request pastors to provide an estimated subsidy per child dollar amount
  - During registration process; we will provide an estimated increase cost for the 2008 – 2009 budget
- Communications –
  - Enrollment – focus on Catholic Schools Week
  - Pastor Council update
- Policy -
- Transitional –
  - Survey

· Reviewed the survey results

· Request Finance Committee to research cost of name change

· Policy Committee will present uniform costs

Open Forum:

Snow Policy
Terra Nova Testing results
High School Testing results

Next Meetings: January 3, 2008 7:00pm Parent Resource Center

Meeting adjourned at 8:41 p.m.

January 2008 Minutes

Attendees:
Brian Rawlings, Diane Bissmeyer, Michelle Kyle, Susan Flamm, Julie Lepsky, Ann Mills, Tim Billinghurst, Mary Muench, Vicki Borgman, Jason Anderson, David Kissell, Fr. Jim Meade, Fr. Steve Kolde, Connie Conrad, Jane Schaefer

Absent:
Fr. Tim Kallaher, Rick Harrmann, Ann Mills, Chris Smith

Opening:
Meeting started @ 7:00pm. Opening prayer delivered by Jane Schaefer.\
Minutes approved 12/6/07

Old Business:

Peanut Allergy
- Peanut Allergy Protocol – reviewed
- Policy will be reviewed by committee
Transitional Process & Decisions
- Uniforms
  - French Toast – limited plaid selection; skorts available
  - Royal Park – large plaid selection; company available for on-site meetings
  - Have representatives on-site to preview uniforms at Open House
  - Create new survey for uniforms including previous results and prices
- Tag Line
  - A Pastoral Area School: Three parishes…One commitment to Catholic Education
  - Logo – hand-drawn by Art Teacher - Mrs. Smith

New Business:

Communication Committee
- Open House - Thursday, January 31^st; 6:00 -8:30pm
- Postcard to all prospective families from all three parishes
Budget / Process
- Rick provided Finance Committee preliminary budget
- Preliminary subsidy number should be available by Open House

Reports:

Principal Report
- N/A
Development Office
- N/A
C.R.E
- N/A
Pastors’ Report
- N/A
PTO
- N/A
Committee Reports
- Facilities – Upcoming Needs
  - Gutters and Downspouts need to be repaired or replaced soon
  - Future Needs –

o Sewer System –

o Floors replaced in some of the classrooms

Finance –
- Request pastors to provide an estimated subsidy per child dollar amount
- During registration process; we will provide an estimated increase cost for the 2008 – 2009 budget

Communications –
- Open House

Policy -
- N/A

Transitional –
- New survey for uniforms

Open Forum:

Next Meetings: February 7, 2008 7:00pm Parent Resource Center

Meeting adjourned at 7:45 p.m.