St. John the Baptist Catholic School   A National Blue Ribbon School of Excellence
School Board Meeting Minutes

December 2010 Minutes
Thursday December 2^, 2010

Attendees:
Jeff Delape, Diann Fischesser, Jim Hepp, Ed McNett, Paul Moeller, Tracy Rawlings, Paul Moeller, Mary Jane Speed, Linda Trem, Vicki Borgman, Jane Schaefer, Chris Smith, Laura Peter, Father Tim Kallaher, David Kissell

Absent:  Renee Hayes, Roger Hollstegge

Called to order at 6:30pm with opening prayer then approval of November meeting minutes.

Old Business:
Sacramental preparation requirements now posted on website and will be in school handbook next year.
Registration update- new first grader admitted last week.  Expect one student to withdraw soon.
Budget Committee- will report next month.  This committee plans to meet tonight following this school board meeting.

New Business:
Accreditation video-Chris Smith discussed and presented a 9 minute video designed for parent information about the accreditation process.  St. Johns is currently  in the self assessment phase of this accreditation process.  Briefly, this is a seven year cycle which allows catholic schools to be accredited and thus operate as a school in the state of Ohio.  Future education goals and catholic identity goals are established as an outcome of the accreditation process.

This video will be put on the website and shown at the next PTO membership meeting.

Dress code revision- black socks will be added to the approved list of socks in the dress code.

Reports:
Principles Report- report submitted.  Discussion of Iowa testing results delayed until January at the earliest.  St. John’s has contacted the testing company for further information regarding interpretation of results.

Development Report- working with the three parishes data regarding upcoming prospective K students.  Typically 50% of registered parishioners who have school aged children utilize the school.  Would like this to be higher.

PTO- report submitted

Coordinator of Religious Education Report- reported student council sold silly bands and donated $150.00 to Cincinnati Respect Life.  Quarters for Kindness is ongoing.  Students voluntarily forgo a snack after lunch and donate the money.  $25.00 was donated to a needy school family this fall and the amount is again close to $25.00 and will be donated as well. A.C.R.E. materials are in (Association of Catholic Religious Education).  Students will take this test in January with the results reported in February.

Pastors Report- Parish mission December 5, 6 and 7.  Day and evening sessions.  Babysitting will be available.  Advent reconciliation service will be December 15 at 7pm.

Closing prayer and adjourned at 7:30pm
 

November 2010 Minutes
School Board Minutes-  November 4, 2010

Attendees:
Jeff Delape, Diann Fischesser, Renee Hayes, Jim Hepp, Roger Hollstegge, Ed McNett, Paul Moeller, Tracy Rawlings, Mary Jane Speed, Rose Curnutte,Charlotte Henry, Vicki Borgman, Jane Schaefer, Chris Smith, Fr. Tim Kallaher, Fr Jim Meade, Fr Steve Kolde, David Kissell

Opening:  6:30 with prayer

Reports:
Reviewed Principles report-
Additions to report:
    Letter read from parent of a graduated student outlining the quality transition into St John’s at the junior high level and how this helped the transition into high school. St. John’s will not be eligible this year to submit application as a Blue Ribbon School of Excellence

Coordinator of Religious Education report- handout given summarizing the Archdiocese of Cincinnati document entitled “Sacraments for Young People”, to access this document go to www.catholiccincinnati.org   

PTO report- upcoming PTO sponsored events reviewed; Carnival, teacher conference dinner, Blue Jay Pride ice cream treats.  Reported success of recent fingerprinting session during the PTO membership meeting

Pastors report-  Parish mission on Dec 5, 6, and 7

Strategic plan.  Lengthy discussion regarding what goals of the plan have been met, which goals should continue to be a priority, and what goals, established in 2008 are no longer applicable. 

Top five priorities/current goals to be decided, submitted to David and Jim by 11/30  and they will develop list to be ready for next school board meeting.

Closing Prayer and Adjournment    7:45pm

October 2010 Minutes

September 2010 Minutes
Thursday, September 2, 2010

Attendees:
Jeff Delape, Diann Fischesser, Renee Hayes, Jim Hepp, Roger Hollstegge, Ed McNett,  Tracy Rawlings, Mary Jane Speed, Linda Threm, Charlotte Henry, Vicki Borgman, Laura Peter, Jane Schaefer, Chris Smith, Father Tim Kallaher, Father Jim Meade, Father Steve Kolde, David Kissell

Absent:
Paul Moeller

Opening:
6:30pm with prayer lead by Jane Schaefer

Old Business:
Registration update:  464 children K-8.  First day of school had an unexpected loss of 2 students.  Preschool is full with 14 four year olds and 12 three year olds.

Budget update:  Newly developed profit and loss spreadsheet shared with group.  A visual tool to compare last year’s expenses vs. this year’s vs. budget.  Work in progress as this is newly developed and line items may need to be added/changed when it is used as a working document.

New Business:
Strategic Plan-David gave brief history.  Idea suggested in fall 2008, written down winter 2009.  Some groups continue to meet and have implemented projects and ideas.  Other groups have not taken root and/or have lost membership and interest.  David will forward by email the entire strategic plan for members to review and discuss at a later meeting.

Strategic Planning- Reports and Updates:
Facility/Staff & Administration (Jeff)- previous discussion re budget profit and loss statement.

Development & Marketing (Roger)- Great turn out two weeks ago at mass/picnic dinner for new families.

Reports:
Principal’s Report:  Mr. Harrmann presented his calendar report.  He added that the religious in service day was outstanding.

PTO:  Linda reported $150.00 check for classroom expansion.  There are a couple of new committees-Fingerprinting committee and We Care committee.  Fingerprinting to help with parish process of getting parent volunteers finger printed and watch archdiocese child protection video.  We Care will help rally the school community to help families as they go through a stressful or trying time.

Pastor Reports: Pastors have met and developed calendar for this school year’s school masses and prayer services.

Pastoral area mission will be November 5, 6 and 7, 2010.

August 2010 Minutes

St. John the Baptist School
School Board Minutes- Regular Meeting
August 5^th 7pm

Attendees:
Jeff Delape, Diann Fischesser, Renee Hayes, Jim Hepp, Roger Hollstegge, Ed McNett, Paul Moeller, Tracy Rawlings, Paul Moeller, Mary Jane Speed, Charlotte Henry,
Father Tim Kallaher, Father Jim Meade, Father Steve Kolde

Absent:
Vicki Borgman, Jane Schaefer, Chris Smith, David Kissell

Opening:
Meeting started at 7pm, with an opening prayer

Old Business:
Registration update.  463 students registered in K-8.  This 8 short of budgeted projection.  More K students then anticipated.  Now enough students to commit to hiring a part time teacher. Will teach the half day K program.  26 children in the preschool program.

New Business:
Meeting schedule discussed.  Decided to keep same meeting time as previous year.  First Thursday of the month, 6:30-7:30pm in the Parent Resource Room.
School Board and Festival Involvement- Brief discussion regard feasibility of School Board members staffing a school information booth at each parish festival.
School Board involvement in Open House.  Decided to work with PTO in staffing a refreshment table at the upcoming open house. 

Strategic Planning- Reports and Updates:
Academics & Technology (Jim)- Jim to talk with David regarding future of this committee
Facility/Staff & Administration (Jeff)- Committee met in May, Mentor family program up and running. 
Development & Marketing (Roger)- Great number of R.S.V.P. for the new family mass and picnic.  Many thanks to Destiny’s Catering and St. John’s Athletic Association for supporting this event.

Reports:
Principal Report- Several new staff members this year;  Mr. Acito, 7^th grade language arts, Mrs. Eckes, instructional specialist, Miss Kilgo, music teacher, Miss Lukey, spanish teacher, Mrs. Peter, 3^rd grade, Mrs. Sander, kindergarten and Mrs. Wuest, reading specialist.
PTO- Charlotte Henry reported on the PTO gift of 20 laptops for teacher use in the classroom.  Boo Hoo breakfast for kindergarten parents on the first day of school.
Pastor Reports- festival updates given

Next Meeting   Thursday September 2^nd, 6:30-7:30pm  Parent Resource Room

September 2009 Minutes

Attendees:
Rick Harrmann, Diane Bissmeyer, Michelle Kyle, Susan Flamm, Brian Rawlings, Jeff Delape, Roger Hollstegge, Diann Fischesser, Fr. Steve Kolde, Sangita Bone, Vicki Borgman,  Fr. Tim Kallaher, Paul Moeller, Jane Schaefer, Jim Hepp,  David Kissell, and Chris Smith

Absent:
Fr. Jim Meade, Jason Anderson

Opening:
Meeting started @ 6:30pm.  Opening prayer

Open Forum:

• N/A

Old Business:

• Enrollment – 473 K-8
• Shopping Cents Program Appreciation/Education – 9/26 & 9/27  - all masses
• H1N1 Update -  Announcements will be made through Wednesday Blue Jay Flyer, Flyers Posted, Increased focus on cleaning bathrooms, drinking fountains, desks, and cafeteria.

New Business:

• Open House Review –Activities/Club in cafeteria – more organized/less congested; suggestion Parish Center/Gym
• Fees/Tuition - What is the difference? Why the separation? (accounting)
• Lunch Program – computerize program; family account vs. individual student – functionality is available through Option C but it is not working correctly.    
• Option C – when will we receive new functionality
• Web site – Outdated…2006/School Board Minutes/Content Incorrect – Development & Marketing Committee will take this one

Strategic Planning – reports and updates

·            August Meeting – Initial Review completed – suggested updates where provided to David for review.

·            Student Life & Spiritual Life (Diann F.)

·            Academics & Technology (Michelle)

·            Facility/Staff & Administration (DianeB, Jeff)

·            Development & Marketing (Brian, Roger, Jim)

·            Building/Grounds & Finance (Susan, Paul)

Reports:

• Principal Report – Rick Harrmann
  • President’s message – was not televised at St. John the Baptist.
  • Bully Proof Youth Assemblies – 7pm on Thursday, September 10^th.
• Development Office – David Kissell
  • Updated Strategic Plan will be distributed by David Kissell by 9/11/09
  • Suggestion for Kick-Off Meeting – Refocus, Validate, and Recommit to Plan; invite all attendees from Town Hall Meeting and New Families.
  • Strategic Planning Meeting - October 1^st  7pm – School Board meeting at 6pm.
  • Development Office Areas of Focus for 2009- 2010 School Year
• Finance Committee –  Review Constitution – Major Repairs/payment (Paul Moeller, Brian Rawlings, Jim Hepp)
• CRE – Jane Schaefer  - alternative service projects at Jr. High Level – potential off-site
• Pastor Reports –
• PTO Report  -
  •  1^st Membership meeting on Thursday, September 10^th
  •   Walk-a-Thon - Scheduled for October 23^rd.

Next Meetings:  October 1, 2009 6:00pm - Library
Meeting adjourned at 8:03 p.m.

August 2009 Minutes

Attendees:
Rick Harrmann, Diane Bissmeyer, Michelle Kyle, Susan Flamm, Brian Rawlings, Jeff Delape, Roger Hollstegge, Diane Fischesser, and Fr. Jim Meade.

Absent:
Fr. Steve Kolde, Jason Anderson, Sangita Bone Vicki Borgman,  Fr. Tim Kallaher Paul Moeller, Jane Schaefer, Jim Hepp,  David Kissell,  and Chris Smith

Visitors:
None

Opening:
Meeting started @ 11:00am.  Opening prayer

Open Forum:

• N/A

 Old Business:

• Survey Results Reviewed
  • School Board Minutes will be posted on School Website.
  • Option C – will be used in 2009-2010 school year.
  • A committee has been formed to review other programs for 2010-2011.

New Business:

• School Board Meeting Schedule 2009- 2010

                                9/8, 10/1, 11/5, 12/3, 1/7, 2/4, 3/4, 3/25, 5/6, 6/3

• Open House – August 20^th  6:30pm
• Shopping Cents Program – Appreciation/Education
• H1N1 – Are we prepared?

Reports:

• Principal Report – Rick Harrmann
  • Enrollment for 2009-2010 – 469 students

o     K –  2 classes – 18 (36 total students)

o    1^st -  53

o    2^nd – 45

o    3^rd – 56

o    4^th – 57

o    5^th – 51

o    6^th – 51

o    7^th – 69

o    8^th – 56

• Development Office – David Kissell
• Finance Committee -
• CRE – Jane Schaefer  -
• Pastor Reports -
• PTO Report  -

Next Meetings:  September 8, 2009 6:30pm
Meeting adjourned at 12:00 p.m.

May 2009 Minutes

Attendees:
Rick Harrmann, Diane Bissmeyer, Michelle Kyle, Julie Lepsky, Vicki Borgman,  Fr. Tim Kallaher, Fr. Jim Meade Paul Moeller, Susan Flamm, Chris Smith, Fr. Steve Kolde, Brian Rawlings, Mary Muench, David Kissell, Tina Siefert,  Jane Schaefer, Sangita Bone and Jason Anderson.

Absent:
Connie Conrad,

Visitors:
None

Opening:
Meeting started @ 6:00pm.  Opening prayer delivered by Jane Schaefer.
Minutes approved  

Open Forum:

Old Business:

• Transition Planning/New Board Members
• Strategic Planning Process - target date for finalizing solutions is 6/30/09.
• Registration Update
• Parking Lot Safety – the cemetery drive gate will be closed during the after-school program.

 New Business:

• School Survey

 Reports:

• Principal Report – Rick Harrmann
• Development Office – David Kissell
• Finance Committee
• CRE – Jane Schaefer
  • New textbooks ordered.
• Pastor Reports
  • Construction Project at Corpus Christi  scheduled to begin
• PTO Report
  • Fish Fry will be moved to a Parish Activity
  • Funding Requests – Boiler, Sewer

Next Meetings:  June 4, 2009 6:00pm Library
Meeting adjourned at 6:45 p.m.

April 2009 Minutes

Attendees:
Rick Harrmann, Diane Bissmeyer, Michelle Kyle, Julie Lepsky, Vicki Borgman,  Fr. Tim Kallaher, Paul Moeller, Susan Flamm, Chris Smith, Fr. Steve Kolde, Brian Rawlings, Mary Muench, David Kissell, Tina Siefert,  Jane Schaefer and Jason Anderson.

 Absent:
Connie Conrad, Fr. Jim Meade

Visitors:
None

Opening:
Meeting started @ 6:00pm.  Opening prayer delivered by Jane Schaefer.
Minutes approved  

Open Forum:

• Parking Lot Safety – How do we protect the students and teachers who attend the After-School Care Program? It was noted that several drivers have driven through the orange cones jeopardizing the safety of the students and teachers.

 Old Business:

• Transition Planning/New Board Members
• Strategic Planning Process
• Registration Update

New Business:

• Enrichment Program

Reports:

• Principal Report – Rick Harrmann
• Development Office – David Kissell
• Finance Committee
• CRE – Jane Schaefer
  • New textbook selected; Call to Faith
• Pastor Reports
  • Tatiana Cameron.  She will perform "Let It Be - Mary's Story”  on Thursday, May 7^th at 7pm
• PTO Report
  • Grandparent/Special Persons Day

Next Meetings:  May 7, 2009 6:00pm Library
Meeting adjourned at 6:55 p.m.

March 2009 Minutes

Attendees:
Rick Harrmann, Diane Bissmeyer, Michelle Kyle, Julie Lepsky, Vicki Borgman,  Fr. Tim Kallaher , Fr. Jim Meade, Connie Conrad , Mary Muench, David Kissell, Tina Siefert,  Jane Schaefer and Jason Anderson.

Absent:
Paul Moeller, Susan Flamm, Chris Smith, Fr. Steve Kolde, Brian Rawlings

Visitors:
None

Opening:
Meeting started @ 6:00pm.  Opening prayer delivered by Jane Schaefer.
Minutes approved  

Open Forum:

• N/A

 Old Business:

• Terra Nova – reviewed Archdiocesan Averages
• Strategic Planning Process – next meeting April 2^nd 7pm.

New Business:

• Kindergarten – subsidy?
• Field Trip Refunds – what is the policy regarding Field Trip refunds?
• Teacher Appreciation
• ACREs Test Results reviewed

Reports:

• Principal Report – Rick Harrmann
• Development Office – David Kissell
• Finance Committee
• CRE – Jane Schaefer
• Pastor Reports
• Pastoral Area Day of Reflection 3/3/09
• Lent Fish Fry
• Reconciliation for school children
• PTO Report

Next Meetings:  April 2, 2009 6:00pm Library
Meeting adjourned at 7:45 p.m.

February 2009 Minutes

Attendees:
Brian Rawlings, Rick Harrmann, Diane Bissmeyer, Michelle Kyle, Susan Flamm, Vicki Borgman,   Fr. Tim Kallaher, Fr. Steve Kolde, Connie Conrad , Mary Muench, David Kissell, Chris Smith, Tina Siefert, Jane Schaefer and Jason Anderson.

Absent:
Fr. Jim Meade, Julie Lepsky, Paul Moeller

Visitors:
None

Opening:
Meeting started @ 6:00pm.  Opening prayer delivered by Jane Schaefer.
Minutes approved  

 Open Forum:

• N/A

 Old Business:

 New Business:

• Terra Nova results reviewed
• Summer Daycare program proposed

 Reports:

• Principal Report – Rick Harrmann
• Development Office – David Kissell
  • Town Hall Meeting on Tuesday, February 10^th 7pm

• Finance Committee
• CRE – Jane Schaefer
• 3 Retreats will occur during Lent
• ACREs Test Completed
• Pastor Reports

• PTO Report

Next Meetings:  March 5, 2009 6:00pm Library

Meeting adjourned at 6:40 p.m.

January 2009 Minutes

Attendees:
Brian Rawlings, Rick Harrmann, Diane Bissmeyer, Michelle Kyle, Susan Flamm, Julie Lepsky, Vicki Borgman,   Fr. Tim Kallaher, Fr. Steve Kolde, Fr. Jim Meade, Connie Conrad , Mary Muench, , Paul Moeller, David Kissell, Chris Smith, and Jason Anderson.

Absent:
Tina Siefert and Jane Schaefer

Visitors:
Michelle Zerhusen (PTO)

Opening:
Meeting started @ 6:00pm.  Opening prayer delivered by Rick Harrmann.
Minutes approved  

 Open Forum:

• N/A

 Old Business:

• Catholic Schools Week Preparation
• Science Fair will be located in Parish Center
• PTO will provide refreshments for Open House

 New Business:

 Reports:

• Principal Report – Rick Harrmann
• Development Office – David Kissell
  • Town Hall Meeting on Tuesday, February 10^th 7pm
• Finance Committee
  • 2009 – 2010 Budget Process in underway
• CRE – Jane Schaefer
• Pastor Reports
  • St. John Neumann – Women Day in Prayer – January 24th
• PTO Report – Michelle Zerhusen

Next Meetings:  February 10, 2008  6:00pm Library

Meeting adjourned at 6:40 p.m.

September 2007 Minutes
Attendees:
Brian Rawlings, Diane Bissmeyer, Michelle Kyle, Susan Flamm, Julie Lepsky, Ann Mills, Tim Billinghurst, Mary Muench, Connie Conrad, Rick Harrmann, Jane Schaefer, Vicki Borgman, Chris Smith, David Kissell, Fr. Tim Kallaher, Fr. Jim Meade, and Fr. Steve Kolde,

Absent: Jason Anderson

Opening:
Meeting started @ 7:00pm.  Opening prayer delivered by Jane Schaefer.

Open Forum:

• No Guests Attended

Old Business:

• Transitional Constitution – Question & Answer session
  • Items for future discussion
    • Classroom size limitations
    • Cafeteria Fees – required for acceptance?
• Transitional Constitution Ratified
• Handbook
  • P18 Student Expectations – 4^th detention for either homework, behavior or tardy; $50 fee charged for in-school or Saturday school suspension.   Concerned parents should contact Rick Harrmann.
  • Start-time changed back to 7:15a.m; may need to be revised to 7:10 a.m. due to traffic congestion on Dry Ridge & Colerain Ave.

New Business:

• Committee Structure for upcoming year; committee chair in bold
  • Transitional –(Connie, Susan, Michelle)
  • Policy (Ann, Mary, Julie)
  • Finance (Tim, Brian, Diane)
  • Communications/Public Relations (Brian, Mary, Julie, Ann  & David)
  • Facilities (Michelle, Diane, Tim)
• Transition Committee
  • Potential survey to gather parental input; not a voting tool
  • The School Name change –requires approval for Archdiocese of Cincinnati and State of Ohio (Spring 2008)
  • Other changes under consideration are uniform change, mascot, school colors, school logo, sports uniforms, & office supplies.   
• Terra Nova Test Scores Report
  • Clarification of results; possible training sessions at PTO meeting
• Budget
  • N/A

October 2007 Minutes
Attendees:
Brian Rawlings, Diane Bissmeyer, Michelle Kyle, Susan Flamm, Julie Lepsky, Ann Mills, Tim Billinghurst, Mary Muench, Connie Conrad, Rick Harrmann, Jane Schaefer, Vicki Borgman, Chris Smith, Jason Anderson, David Kissell, Fr. Tim Kallaher, Fr. Jim Meade, and Fr. Steve Kolde,

Absent:

Opening:
Meeting started @ 7:00pm.  Opening prayer delivered by Jane Schaefer.

Open Forum:

• No Guests Attended

Old Business:

• Transitional Constitution submitted
• Handbook review / questions
  • Homework / suspension policy
  • Start-time changed back to 7:15a.m – Things have settled down; routine.

New Business

Reports:

• Principal Report
  • Update on Facilities – faulty drinking fountain fixed, new gym divider installed; purchased by St. John’s CYO sports.
  • Mobile laptop station -  estimates being gathered to purchase another station
  • Terra Nova Testing occurring in Grades 2, 4, 6 & 8
  • Safety Committee meeting – updating school safety plan; CPR workshop on 10/12.
  • Current enrollment 502
• Development Office
  • Gathering names of interested parties to serve on committee
• Committee Reports
  • Facilities – No report
  • Policy –   No report
  • Finance –  No report
  • Communications –
    • Blue Jay Flyer – add School Board section – monthly
    • Website – updated for School Board
    • Coffee with School Board & Principal days
    • Combined database for all three parishes for student records
    • Catholic Schools Week – celebrate the unification
  • Transitional –
    • Survey
    • Letter to Parents & Families along with Survey – distributed in Wednesday Blue Jay folder on October 17, 2007 due back on Friday, October 19.

 Next Meetings:  November 8, 2007 7:00pm Parent Resource Center

 Meeting adjourned at 8:15 p.m.

November 2007 Minutes
Attendees:
Brian Rawlings, Diane Bissmeyer, Michelle Kyle, Susan Flamm, Julie Lepsky, Ann Mills, Tim Billinghurst, Mary Muench, Connie Conrad, Rick Harrmann, Jane Schaefer, Vicki Borgman, Chris Smith, Jason Anderson, David Kissell, Fr. Jim Meade,

 Absent:
Fr. Tim Kallaher and Fr. Steve Kolde

Opening:
Meeting started @ 7:00pm.  Opening prayer delivered by Jane Schaefer.

 Open Forum:

• Peanut Allergy policy review request -  Mrs. Mindy Hughes

Old Business:

• N/A

New Business:

• Peanut Allergy potential incident – Walk-a-thon
  • Potato Chips-made in peanut oil – ingredients noticed, announcements made to alert students and teachers
• Snack Cart – review
• Student’s action plan – provided to all teachers and staff

Reports:

• Principal Report
  • Crisis intervention plan
  • Terra Nova testing results are expected in December
  • Current enrollment 498
• Development Office
  • Conference attended – Catholic education workshop which focused on increasing enrollment
• C.R.E
  • ACRES test
  • Attitude of Gratitude Award
• Pastors’ Report
  • Taste of Corpus Christi, Saturday November 10^th
  • Penance Service for Jr. High
• PTO
  • PTO Carnival, Saturday November 10th
  • Free Parenting Workshop – Rules, Rituals and Routines by Dr. Thomas Knestrict; January 24th
• Committee Reports
  • Facilities – No report
  • Finance – 
    • Timeframe for 2008 – 2009 budget
    • Review tuition –parish vs. out-of-parish; subsidy per child $568.00
• Communications –
  • Blue Jay Flyer – add School Board section – monthly
  • Combined database for all three parishes for student records
• Policy –   
  • Peanut Allergy Protocol

·         Reviewed current protocol

·         Goal – minimize or eliminate risk for Food Allergies

·         Focus – ingestion not airborne

• Safe Box of Food

·         Age appropriate food

·         Self-Control

• Prevention Plan –Potential Food Allergy Free Zone or Allergy Aware Zone “DRAFT”

·         Awareness

·         Training

·         School Administration responsibility

·         Parent responsibility

·         Transportation

·         Action Plans / Communication Plan

• Next Steps

·         Policy Committee

o    Continue research  food allergies

o    Review Draft extend members of committee to concerned parents and administration

o    Present recommendations to principal / nurse

Next Meetings:  December 6, 2007 7:00pm Parent Resource Center

 Meeting adjourned at 9:05 p.m.

December 2007 Minutes
Attendees:
Brian Rawlings, Diane Bissmeyer, Michelle Kyle, Susan Flamm, Julie Lepsky, Ann Mills, Tim Billinghurst, Mary Muench, Rick Harrmann, Vicki Borgman, Chris Smith, Jason Anderson, David Kissell, Fr. Jim Meade,

Absent:
Fr. Steve Kolde, Connie Conrad, Jane Schaefer

Opening:
Meeting started @ 7:00pm.  Opening prayer delivered by Brian Rawlings.

 Old Business:

• Peanut Allergy
  • Mr. Harrmann held meeting with parents of student’s with peanut allergies
  • Red name badge for students with peanut allergies
  • Cafeteria – pictures of children with peanut allergies
  • School Administration will put together a revised policy
• Transitional Process & Decisions
  • Uniform update – presented uniform price list for discussion in January meeting
  • Finance update based on proposed name change - $2,000.00 - $4,000.00 estimated cost
  • School Name survey results
    • School Name – based on survey results from students, parents of the school and the school board recommendations the name of the school will remain St. John the Baptist School.
    • Tag Line –
      • One suggestion Pastoral Area Catholic School for Corpus Christi, St. John the Baptist and St. John Neumann parishes.

New Business:

• N/A

 Reports:

• Principal Report
  • e-mailed report to school board
• Development Office
  • N/A
• C.R.E
  • 8^th grader session- posting sexual involvement during religion class
• Pastors’ Report
  • Advent activities
• PTO
  • N/A
• Committee Reports
  • Facilities – Ad-hoc committee based on needs of school
  • Finance – 
    • Timeframe for 2008 – 2009 budget; projected for 489 students
    • Request pastors to provide an estimated subsidy per child dollar amount
    • During registration process; we will provide an estimated increase cost for the 2008 – 2009 budget
  • Communications –
    • Enrollment – focus on Catholic Schools Week
    • Pastor Council update
  • Policy  -
  • Transitional –
    • Survey

·         Reviewed the survey results

·         Request Finance Committee to research cost of name change

·         Policy Committee will present uniform costs

Open Forum:

• Snow Policy
• Terra Nova Testing results
• High School Testing results

Next Meetings:  January 3, 2008 7:00pm Parent Resource Center

Meeting adjourned at 8:41 p.m.

January 2008 Minutes

Attendees:
Brian Rawlings, Diane Bissmeyer, Michelle Kyle, Susan Flamm, Julie Lepsky, Ann Mills, Tim Billinghurst, Mary Muench, Vicki Borgman, Jason Anderson, David Kissell, Fr. Jim Meade, Fr. Steve Kolde, Connie Conrad, Jane Schaefer

 Absent:
Fr. Tim Kallaher, Rick Harrmann, Ann Mills, Chris Smith

Opening:
Meeting started @ 7:00pm.  Opening prayer delivered by Jane Schaefer.\
Minutes approved 12/6/07

Old Business:

• Peanut Allergy
  • Peanut Allergy Protocol – reviewed
  • Policy will be reviewed by committee
• Transitional Process & Decisions
  • Uniforms
    • French Toast – limited plaid selection; skorts available
    • Royal Park – large plaid selection; company available for on-site meetings
    • Have representatives on-site to preview uniforms at Open House
    • Create new survey for uniforms including previous results and prices
  • Tag Line
    • A Pastoral Area School: Three parishes…One commitment to Catholic Education
    • Logo – hand-drawn by Art Teacher - Mrs. Smith

New Business:

• Communication Committee
  • Open House - Thursday, January 31^st; 6:00 -8:30pm 
  • Postcard  to all prospective families from all three parishes
• Budget / Process
  • Rick provided Finance Committee preliminary budget
  • Preliminary subsidy number should be available by Open House

Reports:

• Principal Report
  • N/A
• Development Office
  • N/A
• C.R.E
  • N/A
• Pastors’ Report
  • N/A
• PTO
  • N/A
• Committee Reports
  • Facilities – Upcoming Needs
    • Gutters and Downspouts  need to be repaired or replaced soon
    • Future Needs –

o    Sewer System –

o    Floors replaced in some of the classrooms

• Finance – 
  • Request pastors to provide an estimated subsidy per child dollar amount
  • During registration process; we will provide an estimated increase cost for the 2008 – 2009 budget
• Communications –
  • Open House
• Policy  -
  • N/A
• Transitional –
  • New survey for uniforms

 Open Forum:

• N/A

 Next Meetings:  February 7, 2008 7:00pm Parent Resource Center

 Meeting adjourned at 7:45 p.m.